Privacy Policy

Effective Date: December 19, 2024

Introduction

This Privacy Policy explains how AICONIC ("we," "us," or "our") collects, uses, and protects your personal data when you access or use our website ("Site"). We are committed to protecting your privacy and handling your data in an open and transparent manner. By using our website, you agree to the terms outlined in this Privacy Policy. Please read it carefully.

1. Legal Basis for Processing

We process your personal data based on the following legal grounds:

Consent: When you explicitly agree to the processing of your data
Contractual Necessity: When processing is necessary to provide our services
Legal Obligation: When required by law
Legitimate Interests: When we have a legitimate business interest

2. Data We Collect

We collect personal information when you interact with our website or services. This information may include, but is not limited to:

2.1 Information You Provide

Contact information (name, email, phone number)
Company details
Communication preferences
Enquiry and feedback information

2.2 Automatically Collected Information

IP address and location data
Browser and device information
Website usage data
Cookie data (as detailed in our Cookie Policy)

3. How We Use Your Data

We use your personal data for:

Providing and improving our services
Responding to your inquiries
Sending newsletters and updates (with your consent)
Analyzing website performance
Ensuring security and preventing fraud
Complying with legal obligations

4. Data Sharing and Recipients

4.1 We May Share Your Data With:

Service providers (hosting, analytics, email services)
Professional advisors (lawyers, auditors)
Law enforcement when legally required

4.2 Third-Party Service Providers

We use the following categories of service providers:

Website hosting and maintenance
Analytics services
Email and communication services
Security and fraud prevention

5. International Data Transfers

When we transfer data outside the European Economic Area (EEA), we ensure adequate protection through:

EU Standard Contractual Clauses
Adequacy decisions by the European Commission
Other appropriate safeguards as required by GDPR

6. Data Retention

We retain your data for:

Marketing data: Until you unsubscribe
Legal requirements: As required by applicable laws
Technical data: Up to 24 months

7. Your Rights

You have the right to:

Access your personal data
Correct inaccurate data
Request deletion of your data
Restrict processing
Data portability
Object to processing
Withdraw consent
Lodge a complaint with a supervisory authority

To exercise these rights, contact us at: contact@aiconiclab.com.

8. Children's Privacy

Our website is not intended for children under 16. We do not knowingly collect data from children. If you believe we have collected children's data, please contact us immediately.

9. Data Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. However, please be aware that no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. When updates occur, the "Effective Date" at the top of this page will be revised. We encourage you to review this policy periodically.

Cookie Policy

This Cookie Policy explains how AICONIC uses cookies and similar technologies on our website. By continuing to use our website, you consent to the use of cookies in accordance with this policy.

1. Types of Cookies

We use:

Essential Cookies: Required for basic functionality
Performance Cookies: For analytics and site improvement
Functional Cookies: Remember your preferences
Marketing Cookies: For personalized content (optional)

2. Cookie Consent

We obtain explicit consent for non-essential cookies
You can modify cookie preferences at any time
Essential cookies cannot be disabled as they are required for site functionality

3. Cookie Duration

Session Cookies: Deleted when you close your browser
Persistent Cookies: Remain for a set period (maximum 24 months)

4. Third-Party Cookies

We may allow third-party services (such as analytics or advertising providers) to place cookies on your device. These third parties may collect and process data in accordance with their own privacy policies.

5. Managing Cookies

You can manage cookies through:

Our cookie consent tool
Your browser settings
Individual opt-out links for third-party services

Please note that disabling cookies may affect the functionality of some parts of the website.

6. Changes to the Cookie Policy

We may update this Cookie Policy to reflect changes in our use of cookies or legal requirements. When updates occur, the "Effective Date" at the top of this page will be revised. We encourage you to review this policy periodically.

Contact Information

General Privacy Inquiries: Email: contact@aiconiclab.com; Address: ul. Polna 50/615, 00-644 Warsaw,Poland.